How Procure IQ works

Procure IQ

Follow one purchase, all the way through.

The biggest leak in a company is rarely one bad deal. It is a thousand small ones no one had time to catch. Follow a single purchase the whole way, from the orders you already have to the money you keep. Scroll to begin.

Step 1 of 9

Start with what you already have.

Most improvements begin with months of setup and a system your team learns to dread. This one begins with the orders you already run, from SAP, Oracle, Microsoft Dynamics 365, Odoo, Sage, Infor or a spreadsheet you export. Nothing to install, nothing to retype.

You see: Every order line read, cleaned and sorted in minutes, in your own currency: riyal, dirham or dollar.
For example: The Dammam plant: eleven months of orders, eight categories, twenty-three suppliers, all in one place before your coffee is cold.
You decide: Where to start. The plant, the category, or the supplier that has bothered you the longest.

Step 2 of 9

See where the money goes.

Ask most companies where last year's money went, and you get a shrug and a spreadsheet. Procure IQ shows it plainly, by category, by supplier, by month, and points to the quiet places where the same thing was bought at three different prices.

You see: Your biggest suppliers, your fastest-growing costs, and a ranked list of the savings actually worth chasing first.
For example: Fasteners bought from four suppliers at four prices. Twelve small suppliers, each under one percent of spend, each with its own paperwork and no discount.
You decide: Where one honest phone call is worth your afternoon, and where to let it be.

Step 3 of 9

One name for every part.

Written six ways across six orders, one bolt looks like six small buys instead of one big one. That is how a company quietly loses its own bargaining power. Procure IQ pulls the duplicates back into a single part, with one price history and one clear view of who sells it for what.

You see: How many duplicates were merged, and the price gap that was hiding inside each part.
For example: HEX BOLT M8X40 SS316 and Bolt Hex M8 x 40 Stainless 316 are the same bolt. Counted as one, your real volume, and your real leverage, finally show.
You decide: Whether each merge is right. The full trail behind every one is a click away, so nothing changes behind your back.

Step 4 of 9

Know who you buy from.

Who is your best supplier? Most teams answer from memory and habit, not from the record. Procure IQ keeps a live scorecard for every supplier you have used: quality, delivery, price and local content, updated the moment something happens.

You see: Preferred, approved, on watch, or out, with the reason written beside each name.
For example: A batch of hydraulic oil fails a lab test. That supplier drops to the blacklist the same day, and every open order riding on it is flagged before the next one ships.
You decide: Who keeps your trust and who earns a second look. The scorecard informs you; it never bans anyone on its own.

Step 5 of 9

Find a better option.

The easiest supplier to use is the one you used last time. That habit feels safe, and it quietly costs you. For any item, Procure IQ lines up real alternatives across the Gulf against the supplier you use today, with local content, certificates, and a price set against your own average.

You see: Who you buy from now as the mark to beat, then every alternative, each with the reason it made the list.
For example: A bearing supplier in Jubail with the certificate you need, priced below your average. Options beyond the Gulf appear only when you ask for them.
You decide: Who earns a place on the shortlist and an invitation to quote.

Step 6 of 9

Know when to buy.

Order too late and the line stops. Order too early and cash sits on a shelf. Procure IQ reads each part's own rhythm in your orders, takes off the supplier's lead time, and gives you a date to act by, and it moves that date the moment a shipping lane closes.

You see: What is due, what is already overdue, and what has a request in motion, so you never chase it twice.
For example: Welding rod, ordered every twenty-eight days. Raise the next one by the fourteenth, or the line waits on it.
You decide: What a late day truly costs here: a routine restock, or a stopped production line. The urgency follows your answer, not a default.

Step 7 of 9

Ask, compare, negotiate.

The lowest quote is rarely the lowest cost, and teams learn that when the freight bill lands. One request goes to your suppliers and your shortlist at once. The quotes come back side by side, priced all the way to your door: goods, freight, duty, terms and the risk of delay.

You see: The cheapest quote and the best deal marked separately, because they are so often not the same supplier.
For example: A quote that left the steel grade blank does not pass. A counter-offer is drafted from prices you have actually paid, never a number pulled from the air.
You decide: Every message is a draft until you send it. Every award is signed by you.

Step 8 of 9

Approve and order.

Approvals die in inboxes. No one knows who is holding the order, and the single line priced far above last time slips through. Procure IQ routes each purchase order by its amount to the right people in the right order, and records every signature as it lands.

You see: Who still needs to sign, who already has, and any line priced well above what you paid before.
For example: Under two thousand, the buyer signs alone. Above ten thousand, the Procurement Head. Above one hundred thousand, the CFO. No order skips its level.
You decide: Approve, or send it back with a reason that stays on the record for the next person who asks.

Step 9 of 9

Prove what you saved.

Every procurement team says it saved money. Few can prove it, so the number gets argued down in the room. Procure IQ ties every saving to one real order, measured against a price frozen before anyone started negotiating. Nothing annualised, nothing rounded up.

You see: Realised, committed and identified savings, kept apart and never quietly added together.
For example: Competition between suppliers, then the deal with the winner, then the price actually paid. One clean line for each, with the order attached.
You decide: What you put in front of the board. The proof is already sitting behind every number.

Every day

You ask. It answers. You decide.

The real worry about software like this is that it decides things no one can explain. This does the opposite. Ask a plain question and the answer comes from your own orders, with the source shown on every number. It drafts; you send. It suggests; you sign. Help sits on every screen.

Open Procure IQ Walk the procurement cycle

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Procure IQ

Open Procure IQ

Setting the table