The procurement cycle
Plan, find suppliers, source, negotiate, buy, pay, and learn from it before the next round. Every textbook agrees. At each step there is a person in charge and, with Procure IQ, help beside them. Scroll to walk the loop.
Step 1 of 7
Know what the plant will need, when, and roughly what it should cost, before anyone raises an order. Most of that answer is already sitting in the orders you have run.
Starts from the orders you already run in SAPOracleMicrosoft Dynamics 365OdooSageInfor An export is enough. Nothing to install, nothing to retype.
Where it leaks
The orders sit in the ERP. The plan sits in a spreadsheet, and is forgotten by the second order.
You
Say what matters: which lines cannot stop, and which parts can wait a week.
Procure IQ
Reads each part's buying rhythm from your own orders and gives you a date to act by, moved the moment a lead time changes.
Step 2 of 7
Find everyone who could supply it well, not only the names already in the phone.
Where it leaks
The supplier list is whoever answered last time.
You
Choose who earns a place on the shortlist.
Procure IQ
Lines up real alternatives across the Gulf against the supplier you use today, with local content, certificates and a price set against your own average.
Step 3 of 7
Ask several suppliers the same question and get answers you can put side by side.
Where it leaks
One quote is treated as a comparison.
You
Decide who to invite, and send the request.
Procure IQ
Drafts one request for all of them, flags a quote that left a spec blank, and lays the rest out priced to your door: goods, freight, duty, terms.
Step 4 of 7
Meet in the middle with the full weight of your real volume behind you.
Where it leaks
The same bolt is written six ways, so nobody knows the real volume and the price is never pushed.
You
Make the call, and sign the award.
Procure IQ
Pulls the six names back into one part so your true volume shows, and drafts a counter-offer from prices you have actually paid.
Step 5 of 7
Raise the order and get it approved by the right people while the price still stands.
Where it leaks
The order waits in an inbox that nobody is watching.
You
Approve, or send it back with a reason that stays on the record.
Procure IQ
Routes each order by amount to the right signers in the right order, and flags any line priced well above what you paid last time.
Step 6 of 7
Pay what was agreed, on time, once, and match it to what was signed.
Where it leaks
Three prices for one thing, and every invoice is paid anyway.
You
Release the payment.
Procure IQ
Keeps the order, the agreed price and every signature on one record, so what is paid can be checked against what was approved.
Step 7 of 7
Look back at what was bought and what it cost, so the next turn of the loop starts smarter.
Where it leaks
Nobody can prove what was saved, so the number is argued down in the room.
You
Choose what goes in front of the board.
Procure IQ
Shows spend by category, supplier and month, and ties every saving to one real order against a price frozen before negotiation.
In practice
Nobody breaks it on purpose. It comes apart in the gaps between the steps, where the plan, the quotes, the order and the invoice live in different places and nobody sees the whole ring at once.
With Procure IQ
Procure IQ reads the orders you already run and keeps every step in view at once. It notices the gaps, remembers what you paid, drafts the next move, and leaves every decision with a person.
Once it turns, 1 of 3
Orders in from your ERP or a spreadsheet. Spend by category, supplier and month. One name for every part. A live scorecard for every supplier you have used.
Orders in from SAPOracleMicrosoft Dynamics 365OdooSageInfor or a spreadsheet.
Once it turns, 2 of 3
A date to reorder each part before the line waits on it. A supplier that fails a test drops to the watch list the same day, and every open order riding on it is flagged. Approvals that move, with the person holding them shown.
Once it turns, 3 of 3
Realised, committed and identified savings kept apart, each tied to one order against a frozen baseline. Ask a plain question and the answer comes from your own orders, with the source shown on every number.
Every day
Plan, find, source, negotiate, buy, pay, learn, and round again, with a person deciding at every step and the money accounted for at every turn.
Laying out the ring